Administrative Assistant

The Woodlands

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Job Description

Administrative Assistant
 
The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit—values still embodied by The Howard Hughes Corporation today. While Hughes’ passion for aviation and the silver screen are legendary, it was his investment in real estate that forms the bedrock of the company.  At the core of our DNA we believe we can Make Life Extraordinary.  We strive to embody these same qualities for every individual that our company touches, from stakeholders to partners, from consumer to shareholder.
 
We believe in “Thinking Big” at The Howard Hughes Corporation.   We demand excellence and an unrelenting dedication to success.  Our mission is to be the pre-eminent developer and operator of master planned communities and mixed-use properties in the United States.  We create timeless places and memorable experiences that inspire people while driving sustainable, long-term growth and value. We create environments where people want to live, work, shop, dine and play from coast to coast.
 
We are currently seeking an Administrative Assistant to support our Bridgeland Master Planned Community (MPC) operations, located in Cypress, TX.
 
POSITION SUMMARY:  
The Administrative Assistant will be responsible for providing administrative support to the Sr. Project Manager and Land Development Department.   Responsibilities include handling correspondence; processing and distributing all invoices related to office supply orders, vendors and consultants, preparing various reports for distribution to internal and external personnel and miscellaneous special projects as assigned. 
 
ESSENTIAL JOB RESPONSIBILITIES:  
  • Provide a wide range of administrative support, under minimal supervision, to the Sr. Project Manager and the Development Office team. Order office supplies, complete expense account reports, and travel arrangements.
  • Receive and greet visitors at front door.
  • Perform clerical duties including answering of telephone, screening incoming calls, email, correspondence, retrieving mail, arranging meetings, fax transmittals, etc.
  • Maintain Sr. Project Manager’s calendar and schedule appointments.
  • Secure meeting space and coordinating catering, when necessary.
  • Maintain office and supply inventories; stock refrigerator and snacks.
  • Scan, print, mail and file documents as required.
  • Prepare overnight packages as required.
  • Maintain receipts and prepare expense reports for Sr. Project Manager.
  • Respond to inquiries from internal and external persons regarding payment of invoices as needed.
  • Prepare Excel schedules as needed.
  • Special projects as required.
  • Maintain department filing and record keeping in an efficient manner.
  • Interacts well with all levels of personnel including executives, contractors, consultants and staff.
KNOWLEDGE, EXPERIENCE AND SKILLS:
  • Minimum five years of administrative support experience in a related field (Real Estate or Title Company)
  • Excellent verbal and written communication skills.
  • Proficient with all MS Office applications: Excel, Word, Power Point, and Outlook.
  • Good organizational and interpersonal skills.
  • Interact effectively as part of team.
  • Handle a dynamic work environment with competing priorities.
  • A team player who has the ability to multi-task and is self-directed.
  • Exercise sound judgment when making decisions.
  • Good problem solver/creative thinker.
  • Possess a "Can Do" attitude, pro-active and resourceful
  • Professional interaction with clients and vendors.
  • Build positive working relationships with employees at all levels within the organization.
  • Exercise sound judgment when making decisions.
  • Work overtime as required.
  • Able to meet deadlines as necessary.
  • Effectively work with minimal supervision.
  • Attention to Detail skills.
EDUCATION, CERTIFICATIONS AND LICENSES:
  • High School Diploma or equivalent required.
  • Associates Degree or Bachelor’s Degree preferred.
  • Certified Administrative Professional (CAP) designation, desired.
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